DEUS
AIDA: an AI assistant that eliminates repetitive agile admin work
Summary
An AI-powered assistant that automates repetitive administrative tasks in Agile workflows, helping teams focus on what matters.
AIDA leverages a combination of LLMs and a vector database to cut through tasks like writing and updating tickets, creating test cases, and finding project information. Already integrated with Jira and Azure DevOps, it fits seamlessly into existing workflows and delivers measurable time savings across roles.
Services
Industry
The Challenge
Agile teams spend too much time on repetitive admin, pulling focus away from high-value work.
To keep an Agile team running smoothly, members spend a significant portion of their time on administrative tasks that are repetitive and time-consuming. Writing user stories, updating documentation, creating test cases, and reading through project details all take focus away from the work that actually moves products forward.
Problem 01
Too much time lost to ticket management
- ▪Writing and updating user stories, bug reports, and test cases consumes hours every sprint
- ▪Business analysts, tech leads, and QA engineers all spend a disproportionate share of their time on admin
- ▪Manual ticket creation requires opening project management tools, navigating to the right project, and formatting content by hand
- ▪The cumulative time cost compounds across every team member and every sprint
Problem 02
Scattered project context slows everyone down
- ▪Project details, documentation, and history are spread across multiple tools and systems
- ▪Finding the right information requires searching through scattered sources
- ▪New team members face a steep learning curve to understand project context
- ▪Time spent searching is time not spent building, testing, or refining
The Solution
AIDA uses LLMs combined with a vector database to automate administrative work in Agile workflows. It integrates directly with Jira and Azure DevOps, fitting into the tools teams already use.
01
Create from a single sentence
Generate a complete user story, bug report, release note, change request, or test case from just one line of input. No need to open your project management tool or fill in fields manually.
02
Auto-route to the right project in the right format
AIDA automatically routes content to the correct project and formats it according to the team's standards, eliminating manual configuration and reducing errors.
03
Find project info instantaneously
Query any project's context, history, and details in real time. No more searching through scattered documentation or asking colleagues for information.
User Input
Output
User Stories
Test Cases
Bugs
LLM Chain
Tools
AIDA
Actions
LLM API
Project docs
(vector DB)
Jira API
Azure DevOps
Impact
Piloted across three sprints with an enterprise software team, delivering measurable gains in speed, quality, and satisfaction.
Performance
A 10 to 20% reduction in time spent on admin tasks, with savings of 5 to 10 minutes per user story. A 20x decrease in ticket creation time overall.
Quality
Sufficiently accurate output to effectively start agile tasks. The tool provides a solid foundation for further refinement, letting users focus on fine-tuning rather than creating from scratch.
Satisfaction
The tool handles mundane aspects of Agile work, allowing team members to focus on the engaging and rewarding parts. Users found it easy to use across all tested roles.
“The tool has had an impact on my job satisfaction. With the tool, I can create test cases more quickly.”
Quality Assurance Engineer, Enterprise Software Team
Methods
A full-stack AI delivery approach, from LLM orchestration and vector database architecture to user research and iterative validation.
LLM orchestration
Vector database
Prompt engineering
API integration
Jira integration
Azure DevOps integration
Agentic workflows
User research
Surveys
User interviews
Usage data analysis
Pilot program design
Impact assessment
Iterative refinement